Obligation for single recording
As of 1 January 2016, all companies have to record cash transactions individually, regardless of the amount of turnover. The different types of single recording are described below
- by cash register: this is mandatory if the annual turnover of a company is greater than € 15,000 net AND the cash turnover is more than € 7,500,- net.
- If there is no obligation for a cash register, you have to deliver a manual receipt
- Invoice within the meaning of the UstG
- Receipt within the meaning of the obligation of receipt providing
A cash block with a sequential number, is an acceptable manual receipt.
Cash register obligation
Every entrepreneur (trader, freelancer, land and forester) of sales of more than € 15,000,-- net in the year and company AND therefrom cash turnovers of more than € 7,500,-- net, is subject of the RKSV. In addition to the cash register obligation, which is valid since 1.1.2016, every cash register must be equipped with a security system with a so-called manipulation protection from 1.4.2017.
Obligation for receipt providing
As of 1st of January 2016, entrepreneurs have the obligation to prepare a receipt for cash payments and make it available to the buyer. The customer must receive the receipt (obligation to accept receipt) and take it with him outside the business premises for the purposes of control by the tax administration. It is not possible for the customer to refuse the receipt. In the event of non-acceptance, there is no sanctionable financial offence.
The document can also be created electronically if it is created and signed directly in connection with the cash payment by the cash register. Furthermore, the document must actually reach the control area of the document recipient.
The obligation to issue receipts applies to every entrepreneur from 1 January 2016 from the first cash turnover (whether there is the obligation for cash register or not). Exceptions are only available for sales in the open air, hut bar sales, vine bar sales, canteen sales and certain vending machine sales. For more information, see the article "Are there any exceptions or special arrangements?"
The BMF has listed examples of "commercial names" to be used in receipt creation. This list can be found in the WKO brochure "The cash register obligation" chap. 3.1. "Begriff der handelsüblichen Bezeichnungen".